Moving can be a stressful and challenging experience for any family, but when a family member has special needs, the complexities can multiply. Whether it’s accommodating physical disabilities, sensory sensitivities, or unique medical needs, addressing these specific requirements during a move is essential for a successful relocation. With the right strategies, moving can be a smooth and positive experience for everyone involved. This comprehensive guide provides families with the essential steps to navigate the process, covering planning, preparation, and execution, ensuring that every member of the family feels safe, supported, and comfortable throughout the move.
I. Laying the Groundwork: Planning and Preparation
A. Start Early and Create a Timeline
Starting early is crucial for a smooth transition. Begin your preparations well in advance to reduce stress and ensure that every detail is addressed meticulously. This includes finding a home that perfectly suits your accessibility needs, exploring healthcare facilities in your new area, and familiarizing yourself with local disability services.
- The Importance of Early Planning: Starting preparations early allows ample time to research, plan, and organize every aspect of the move, setting the stage for a stress-free and successful relocation.
- Develop a Detailed Moving Timeline: Break down tasks into manageable steps with deadlines for each. Include researching new schools, finding medical providers, transferring records, and packing. A clear plan can help reduce stress and make the transition smoother for the entire family.
- Sample Timeline:
- 3 Months Before: Research new neighborhoods, schools, and healthcare providers. Begin decluttering and making an inventory of your belongings.
- 2 Months Before: Start contacting moving companies and gather quotes. Begin packing non-essential items.
- 1 Month Before: Finalize the moving company, and complete any necessary modifications to the new home. Ensure all medical records are transferred.
- 1 Week Before: Pack essentials, confirm all travel arrangements, and create a detailed moving plan.
- 1 Day Before: Review the plan, charge devices, and pack a “first night” box.
B. Accessibility Audit of the New Home
Ensuring that your new home meets your specific accessibility needs is paramount for a smooth transition. Before moving in, conduct a thorough accessibility audit to identify any necessary modifications.
- Why an Audit is Crucial: An accessibility audit ensures the new home meets the individual’s specific needs, providing safety and comfort from the start.
- Detailed Checklist:
- Doorways and hallways: Minimum width for mobility devices.
- Ramps and slopes: Safe inclines and handrails if needed.
- Bathrooms: Grab bars, roll-in showers, and accessible toilets.
- Kitchen: Countertop heights and appliance accessibility.
- Bedrooms: Main floor access and adequate maneuvering space.
- Common areas: Clear pathways and appropriate lighting.
- Universal Design: Consider universal design principles when making modifications, which aim to make a space usable for everyone, regardless of age or ability.
- Hiring Professionals: For significant modifications, hire accessibility professionals or universal design specialists for home evaluations and construction.
C. Comprehensive Checklists
Checklists are essential tools for ensuring that all crucial details are addressed, reducing stress and preventing oversights.
- Why Checklists are Essential: Checklists prevent oversights and reduce the stress associated with moving.
- Checklist Categories:
- Before the Move: Research new schools and healthcare providers, obtain medical records, notify relevant contacts, and address legal and financial considerations.
- During the Move: Packing, transport, handling special equipment, and arranging for temporary storage if needed.
- After the Move: Setting up the new home, establishing a support network, and monitoring the individual’s adjustment.
D. Financial and Legal Considerations
Moving to a new state can affect an individual’s quality of life due to variations in state laws and programs. Planning for these changes early can avoid much of the stress.
- Special Needs Trusts (SNTs) and ABLE Accounts: Review these financial tools before moving, as they might need adjustments based on state regulations.
- Guardianship and Conservatorship: Update these documents to align with the new state’s legal requirements.
- Medicaid and State Programs: Research new state programs, as Medicaid waivers for community-based housing can have long waiting lists. New residents may go to the bottom of the list. Section 8 rent subsidy vouchers are recognized nationwide, but individuals are responsible for finding their own housing.
II. Preparing Your Child for the Move
A. Family Communication
Open and honest communication is vital to help a child feel comfortable and secure during the moving process.
- Open Dialogue: Discuss the upcoming move with the child in a way they can understand, explaining the reasons for the move and how it will affect the family.
- Address Concerns: Encourage the child to express any questions or concerns they may have, and reassure them that you will be there to support them throughout the process.
- Reassurance: Reassure them that you’ll be there to support them throughout the process. Share photos of the new home or visit if possible.
B. Maintaining Routines
Consistency is essential for individuals with special needs, helping them feel secure and comfortable.
- Importance of Consistency: Maintaining daily routines, such as mealtimes and bedtimes, provides a sense of security during a time of change.
- Daily Routines: Maintain your child’s daily routines as much as possible, even during the moving preparations, including therapy sessions.
C. Visual Aids and Social Stories
Visual aids and social stories can help a child understand what to expect, reducing anxiety and providing a sense of control.
- Visual Schedules: Create a visual schedule to help your child understand the different steps of the moving process.
- Social Stories: Use social stories to create a step-by-step representation of the moving process, helping your child understand what to expect and easing anxiety.
D. Involvement in the Process
Involving the child in the packing and planning process can help them feel more connected and invested in the transition.
- Engage the Child: Encourage participation in packing and planning when possible.
- Decision-Making: Provide opportunities for the child to make small choices about their new room or belongings.
III. The Moving Process: Packing and Logistics
A. Packing with Care
Proper packing ensures that your belongings are organized and easy to find post-move and helps to prevent damage.
- Essentials Bag/Box: Create a special bag or box for medications, medical supplies, assistive devices, and comfort items, ensuring they are readily accessible.
- Labeling: Clearly label all boxes with contents and the room they belong to, consider using color-coded labels, a numbering system, or clear moving tubs.
B. Transportation of Special Equipment
When moving special equipment or medical devices, it’s important to consider factors such as size, fragility, power source, and handling instructions.
- Careful Handling: Inform your moving company about any specialized equipment or medical devices your child uses, so they can take the necessary precautions during transport.
C. Working with Movers
Choosing the right moving company can significantly impact the moving experience.
- Experience: Select a moving company with experience in moving individuals with special needs, ensuring they handle your move with the necessary sensitivity and care.
- Communication: Look for movers that demonstrate clear communication, a willingness to listen, and the ability to tailor their services to your unique circumstances, and ensure they are amenable to communicating by text message rather than phone calls if needed.
D. Create a “First Night Box”
- Essential Items: Pack a box with essential items you’ll need for the first few days in your new home. Include toiletries, bedding, cooking utensils, remote controls, light bulbs, and other essential items. Mark these boxes so that the movers will know to unload them first.
IV. Moving Day and Travel
A. Travel Arrangements
Plan travel arrangements carefully to minimize stress on moving day.
- Mode of Transportation: Select the most appropriate mode of transportation, considering comfort and accessibility. Plan for any necessary accommodations, ensuring they can be easily arranged.
B. Emergency Kit for Travel
Prepare an emergency kit for travel to address any unexpected situations.
* Essentials: Include a first aid kit, flashlight, batteries, phone charger, blankets, water, and ice packs.C. Practice Self-Care
Remember to take care of your physical and emotional well-being, as this will enable you to better support your child during the move.
- For Everyone: Ensure you and your child eat well, get enough sleep, and take breaks when needed.
D. Realistic Expectations
Flexibility: Understand that moving can be challenging for everyone, especially for an individual with special needs. Plan for potential setbacks and remain flexible.
E. “Unload First” Boxes
- Essential Items: Mark boxes containing essential items that should be unpacked first upon arrival.
V. Settling into the New Home
A. Unpack and Arrange the Child’s Space First
Setting up the child’s room first will help them feel more secure and comfortable.
- Familiar Environment: Recreate a familiar environment by quickly arranging their belongings, favorite items, and essential medical equipment within easy reach.
- Comfort Zone: Creating a comfortable space provides a sense of security and stability amidst the chaos.
B. Create a Calming Space
- Sensory-Friendly Space: Set up a sensory-friendly area where your child can relax, including elements like soft lighting, comfortable seating, and calming tools.
C. Continued Routines
- Consistency: Continue your regular routines as soon as possible to help the child adjust to their new environment.
VI. Building a Support Network
A. Connecting with Local Resources
Building a strong support network is crucial for a successful transition.
- Support Groups and Agencies: Research and connect with local therapy centers, support groups, and special needs organizations. These groups provide valuable insights, support, and recommendations.
B. Community Engagement
- Meet the Neighbors: Introduce yourself to new neighbors to create a welcoming environment and inform them of any special needs or considerations.
- Social Activities: Find local disability-friendly recreational activities to provide opportunities for social engagement and recreation.
C. Advocate in the School System
- School Meetings: Participate in school meetings and advocate for your child’s needs. Communicate with teachers and school staff to ensure your child’s requirements are met.
VII. Monitoring and Adjustment
A. Observe the Child’s Behavior
Monitor your child’s behavior and well-being during the adjustment period.
- Signs of Stress: Be attentive to changes in behavior that may indicate challenges or stress.
- Prompt Action: Address any issues quickly and ensure your child feels secure and supported.
B. Celebrate Small Victories
Acknowledge and celebrate your child’s successes as they adjust to their new home.
- Acknowledge Progress: Recognize even small accomplishments, reinforcing a sense of achievement during this transition.
VIII. Special Considerations for Specific Needs
A. Mobility Disabilities:
- Keep pathways clear of obstacles.
- Use specialized equipment such as walkers or scooters, ensuring the new home has adequate storage for them.
- Install smart-home equipment for better accessibility, such as smart lighting and devices for keyed entrances.
B. Auditory Disabilities
- Use written communication via text or email.
- Pack hearing essentials in an easily accessible bag.
- Install alternate signaling systems for safety alerts.
C. Visual Disabilities
- Ask for large print contracts and documents.
- Create a well-lit home environment with appropriate lighting.
- Use a braille label maker for organizing items.
- Create a furniture placement map with tactile elements.
D. Sensory Sensitivities
- Create a sensory-friendly space with calming tools, soft lighting, and comfortable seating.
IX. Conclusion
Moving with a special needs individual requires careful planning and patience, but it is possible to create a positive experience for everyone involved. By following these steps, you can reduce stress, ensure a smooth transition, and create a welcoming and supportive environment for your family. Remember to embrace this as an opportunity for growth, new experiences, and stronger community bonds.
Additional Resources
- Checklists:
- Special Needs Housing Checklist:
- Moving Checklist:
- Organizations:
- Inclusion Matters by Shane’s Inspiration:
- Special Needs Alliance:
- American Disabled for Attendant Program Today (ADAPT):
- disABLEDperson, Inc.:
- Guides
- Ultimate Parent’s Guide to Moving With a Special Needs Child:
- The Complete Guide to Moving With a Disability:
- Videos
- Humboldt Moving Company: Video tips for Moving with Autism:
- Social Stories
- Examples of Social Stories:
- Social story about moving house using Kid in Story app:
By utilizing this comprehensive guide, families can approach their move with confidence, ensuring a smooth and positive experience for everyone involved, creating a new home that is both accessible and supportive.